Here are some Microsoft 365 tools and tips to help make your work accessible.

• Accessibility Checker
  • Improve accessibility with the Accessibility Checker – Microsoft Support
• Keyboard shortcuts
  • Keyboard shortcuts in Microsoft 365 – Microsoft Support
• Screen reader support
  • Use a screen reader with Microsoft 365 apps – Microsoft Support
• Dictate in Microsoft 365
  • Dictate in Microsoft 365 – Microsoft Support
• Immersive Reader
  • Immersive Reader Microsoft Learning Tools (onenote.com)
• Accessible templates
  • Get accessible templates for Office – Microsoft Support

Best practices for making Word documents accessible

• Avoid common accessibility issues such as missing alternative text (alt text) and low contrast colours.
• In general, avoid tables if possible and present the data another way.
• Use built-in headings and styles.
• Include alt text with all visuals.
• Use sufficient contrast for text and background colours.
• Avoid writing important information in the Header or Footer sections of the document.

More information linked here – Make your Word documents accessible to people with disabilities – Microsoft Support

Best practices for making PowerPoint presentations accessible

• Include alternative text with all visuals.
• Make sure slide contents can be read in the order that you intend.
• Add meaningful and accurate hyperlink text and ScreenTips.
• Give every slide a unique title.
• Use a larger font size (24pt or larger), sans serif fonts, and sufficient white space.

More information linked here – Make your PowerPoint presentations accessible to people with disabilities – Microsoft Support

Best practices for making Excel spreadsheets accessible

• Avoid common accessibility issues such as missing alternative text (alt text) and low contrast colours
• Add text to cell A1.
• Give all worksheets unique names and remove blank worksheets
• Name cells and ranges.

More information linked here – Make your Excel documents accessible to people with disabilities – Microsoft Support

Best practices for making OneNote notebooks accessible

• Include alternative text with all visuals and embedded files.
• Give section groups, sections, and pages unique names, and remove empty items.
• Use built-in headings and styles

More information linked here – Make your OneNote notebooks accessible to people with disabilities – Microsoft Support

Take advantage of the accessibility features in Microsoft Teams

• Magnify screen content
• Use high-contrast colour
• Turn captions on and off
• Change your background during a meeting
• Record a meeting

More information linked here – Take advantage of the accessibility features in Microsoft Teams for a better meeting or live event experience – Microsoft Support

Accessibility tips for inclusive Microsoft Teams meetings

• Gather and share the material
• Provide info on how to easily access the meeting
• Include live captions
• Include Q&A
• Share the meeting recording

More information linked here – Accessibility tips for inclusive Microsoft Teams meetings and live events – Microsoft Support